Digitized Tracking in NZ Courier-Free-Samples-Myassignmenthelp.com

Question: Discuss about the Importance of Implementation of Digitized tracking and Sensor System for a Parcel Posed Company. Answer: Introduction This project depicts the importance of implementing properly digitized tracking and sensor system for a Parcel Post Company named as NZ Courier. The role of the asset manager is to manage the couriers properly so that is could reach the desired destination within allotted time and estimated cost. If the company enables to server their parcel properly and securely as well then the company will be able to gain competitive advantages and effective revenue as well. The company already has various barcode scanning approaches including parcel tracking mechanism however some of the technical aspects associated to technical tracking are missing in this system. In order to minimize those issues it is necessary to identify and analyze proper risks and for minimizing those risks proper risk Breakdown Structures are also required to be developed by the company. Even in order to reduce the work pressure from the project team members it is required to develop a Work Breakdown Structure (WBS) accordingly. With the help of Work Breakdown Structure (WBS) and proper project scheduling it is expected that it would be completed within estimated time and budget as well. All the risks associated to the parcel tracking system are not equally effective thus based on the priority of the risks proper risk mitigate strategies are needed to be developed and those are also elaborated in this report. Defining the project scope The scope of this project is mentioned below: It is necessary for the asset manager to incorporate the missing information related to parcel tracking, when the parcels are between the depots or within the trucks for deposit. The parcels are needed to be sorted automatically at the depots Proper trackers must be added to the containers during the loading and unloading of the parcels from the trucks Radio Frequency Identification Devices (RFID) must be incorporated to the containers to avoid the plastic boxes to get collapsed Though the containers have proper GPS trackers but do not have any sensors thus proper sensors should be incorporated to the system Adoption of proper software to track the details of the containers those are holding the parcels. It will help to identify that truck which is holding the parcel and even incorporation of GPS location trackers are also required to be added to the system. Not only this but also many other scopes of the projects are there those are as follows: Adoption of new software that will help the customers to track their parcels with new tracking information gained from the software Based on the priorities of the risks proper risk assessment, analysis and risk mitigation strategies are also required to be adopted To provide advanced visibility to the consumers within estimated budget and time as well Establishing the project priorities During the study of the Parcel Post Company project details, it has been determined that, the company serves effective tracking technology and GPS mechanism to their system however additional software is required to be incorporated to the system to minimize the rate of risks. As the company does not have proper parcel tracking software thus, the consumers fail to track the condition of the parcels. Proper business strategies and tracing software are needed to be adopted by the company to establish the project priorities. The solutions proposed by the system developer include the following: Currently the company has a barcode scanning system but does not have accurate parcel tracking software. Thus, tracking software should be incorporated to the system to track the current condition of the parcels. The software must have the ability to include all the information related to the parcel Another objective of the project is to develop software that could automatically sort the parcel when those are in the trucks or even in the deposit, loading and unloading period. The containers those are holding the parcels must have proper RFID tags for tracking the current condition of the system Accurate sensors also needed to be adopted for the consumers that allow tracking the current situation and location of their parcels. GPS tracker must be incorporated to identify those containers Work Breakdown Structure Figure 1: Work breakdown Structure for NZ Courier (Source: Created by author) Development of Risk Breakdown structure Figure 2: Risk breakdown Structure for NZ Courier (Source: Created by author) Evaluation and prioritization of the identified risks After analyzing the Parcel Post Company, the NZ Courier parcel selling details it is recognized that the company is facing many managerial and security level issues as well. The risks associated to the Post Parcel Company are divided in to four different segments that are technical risks, external risks, organizational risks and project risks. The risks are elaborated in the below section: Technical risks: Requirements: If the project manager fails to identify the resources including the hardware, software and equipments as well then the system developers will not be able to develop the desired delivery system for their company ad consumers as well. In order to track the current situation of the parcels high storage capacity is also required to store the details of the parcels and their consumers details as well, therefore, the system developers must contract to proper vendors. Technology: If the Parcel Post Company the NZ Courier could not consider all the technologies accurately then, due to lack of security the details of the consumers and the confidential parcel details might get hijacked by the unwanted users. In addition to this the GPS, sensors and software should be handled properly by the technical experts to avoid the applicator level errors. Complexity in system and interface: In order to develop the parcel delivery system for Parcel Post Company the NZ Courier, the operational complexity should be reduced and proper interface should be adopted so that the technical expert deliver a secured and advanced delivery system to the consumers. Quality: Quality is referred to as one of the most important things that is strictly required to be considered by the system developers. It is necessary for Parcel Post Company the NZ Courier to deliver a user friendly and simple platform to their consumers. However, if the developers fail to meet the requirement of the consumers in terms of satisfactory and on time delivery of the parcels then, the revenue of the company will be interrupted. External risks: The external risks includes a those risks those are not directly but indirectly associated to the Parcel Post Company the NZ Courier delivery system and those are as follows: Contractors and the suppliers: If the suppliers and the contractor unable to serve as per the requirement of the company and advanced system developers then, then it will face risks. The technical level suppliers are needed to serve as per the requirement of the consumers. Market: According to the demand of the parcel courier in the market the requirement of the consumers changes. Thus, the market condition is the most thing that helps the company to gain measurable revenue from the competitive market. Consumers: The behaviors of the consumers are the other aspects those are needed to be considered. If the consumers do not feel satisfied with the service structure and even if the cost is seemed to be higher to the consumers compared to the other parcel delivering company then due to this reason the Parcel Post Company the NZ Courier will face major risks. Weather: As in this delivery system the trucks act as the delivery media therefore, the condition of weather is not partially rather completely related to the delivery system. Due to has weather condition delay in delivery ad even the cost for the consumers might also get enhanced which is a major risk to the company, Organizational risks Organizational risks are the risks those are negatively impacting the revenue of the Parcel Post Company the NZ Courier directly. The identified organizational risks are as follows: Project risks: If the project manager fails to identify the project scope, objectives are requirements properly then the company will definitely face major loss. Dependency: The project requirements and the resources are completely dependent on each other thus if any of the requirements gets interrupted then, the entire project or parcel delivery system will be interrupted completely. Resources: If the asset manager fails to identify the resources properly then the revenue of the Parcel Post Company the NZ Courier will be negatively affected. Fund: In order to incorporate tracking to the system accurate capital is needed to be invested by the project sponsors. If the finance manager fails to do so then the company will definitely fails to meet the requirement of the consumers. Project oriented risks: While advancing the existing delivery system of Parcel Post Company the NZ Courier, it is necessary for the company to develop a project accordingly. The project oriented risks include estimation, planning, controlling and communication. The finance manager must estimate the budget accurately so that all the required resources could be used during the implementation of the project. If the project manager and the project team manager do not use open communication approach then, the project team members will not be able to interact with the project manager with their creative ideas. In addition to the communication approaches proper control is needed. If the project manager fails to track the project progress properly with control and monitoring mechanisms then, it will face huge risks. Development of solution for the prioritized risks All the risks are not equally important to be mitigated thus, based on the project budget and priorities the risks are needed to be mitigated. Name of the Risks Mitigation strategies Information Theft It has been found that due to lack of protection mechanisms the information stored in the RFID and sensors are getting hijacked by the external attackers quite easily. In order to reduce the rate of information theft proper security mechanisms are needed to be adopted by Parcel Post Company the NZ Courier, in terms of encryption to avoid the data to get theft by others. Data Loss For mitigating the issues associated to parcel information hacking it is necessary for the system developers to incorporate proper security aspects. Shipment delay Weather is the most important thing that affects the shipment of the parcels. In order to mitigate these issues it is necessary for the system developers to add certain optional delivery approaches to avoid consumers loss. In addition to this, the charge of the parcel delivery should be optimized compared to other delivery companies to grab ore number f consumers. Project oriented issues While developing the project it is necessary to estimate the project budget properly along with proper time also. With proper time and budget estimation, controlling and communication approaches the issues associated to projects can be minimized completely. Conclusion From the overall discussion it can be concluded that Parcel Post Company the NZ Courier, is willing to deliver a secured as well as time efficient parcels to their consumers. Though Parcel Post Company the NZ Courier holds most of the advanced technologies to the delivery system but at the same time many delivery level errors are also associated to it. In order to mitigate those issues, software should be adopted by company to allow the consumers to track the current situation of their parcels. Not only this but also with the help of the GPS location tracker and sensors both the company owners and the consumers will be able to track their parcels. Even the containers those are holding the parcels have RFID tags and theses tags holds the details of the parcels properly. In order to identify the containers the software also stands very much helpful. The risks associated to the software or the previous systems are illustrated in this report. However, all the risks are not equally affect ing the system. Thus, the risks are needed to be prioritized and that is also elaborated in this report. 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